Free template
Free bakery invoice template for custom cake orders
This bakery invoice template is a free sheet you can download as CSV, open in Excel or Google Sheets, and send to a customer in minutes. It already has the lines a home baker needs: a header with your bakery, invoice number, date, customer and delivery, each item with quantity and unit price, delivery, a subtotal, the deposit the customer paid, and the balance due on delivery. Below: what to include, a worked example with a deposit, invoice versus receipt, and how Farinu tracks what each customer still owes.
| Item | Qty | Unit price | Amount |
|---|---|---|---|
| Bakery: your bakery name, phone and email | - | - | - |
| Invoice no.: INV-0042 | - | - | - |
| Invoice date: October 5, 2026 | - | - | - |
| Bill to: customer name and phone | - | - | - |
| Delivery: October 12, 2026, 3 pm, customer address | - | - | - |
| Lemon layer cake, 8 inch | 1 | 45.00 | 45.00 |
| Vanilla cupcakes | 12 | 2.50 | 30.00 |
| Custom message topper | 1 | 6.00 | 6.00 |
| Delivery | 1 | 10.00 | 10.00 |
| Subtotal | - | - | 91.00 |
| Discount | - | - | 0.00 |
| Total | - | - | 91.00 |
| Deposit received | - | - | -40.00 |
| Balance due on delivery | - | - | 51.00 |
What to put on a bakery invoice template
A good invoice answers three questions at a glance: what the customer ordered, how much it costs, and how much is still to pay. The downloadable sheet starts with a header block (your bakery, invoice number, date, customer and delivery), then the item lines and totals; replace the example details with yours.
- Your bakery name, phone, and email
- Invoice number, numbered in order (INV-0041, INV-0042), and the invoice date
- Customer name and phone number
- Pickup or delivery date and time, and the address if you deliver
- One line per item: description, quantity, unit price, and line amount
- Delivery, toppers, or other extras as their own lines
- Subtotal, discount, and total
- Deposit received and the date it was paid
- Balance due and when it must be paid
- Payment methods and cancellation terms
How to use the free cake invoice template
Download the CSV from this page and open it in Excel, Numbers, or Google Sheets. Fill in the header rows, then replace the example lines with your order, keeping one item per row. The amount column is quantity times unit price; in a spreadsheet you can type a formula such as =B7*C7 so it updates when you change a price.
Fill in the deposit row with what the customer already paid, written as a negative amount, so the last row shows the balance due. Then save or export it as PDF and send it by email or WhatsApp. Save a copy under the invoice number.
Worked example: a cake order with a deposit
Here is the example from the template, with illustrative numbers. A customer orders an 8 inch lemon layer cake at $45.00, a dozen vanilla cupcakes at $2.50 each ($30.00), a custom message topper at $6.00, and delivery at $10.00. The subtotal is $91.00 with no discount, so the total is $91.00.
You ask for a deposit before you buy ingredients, and the customer pays $40.00 when they confirm. The invoice shows the deposit as minus $40.00, and the balance due on delivery is $51.00. When the customer pays the $51.00, the order is fully paid and you can send a receipt.
Invoice or bakery receipt template: which one to send
An invoice asks for payment: you send it when the order is confirmed or before delivery, and it shows what is still owed. A receipt confirms a payment already made: you send it after the customer pays, with the date, the amount, and how they paid.
You can use this sheet as a bakery receipt template too. Once the balance is paid, change the last row to Balance due: 0.00, add Paid in full with the date, and title it Receipt instead of Invoice. Sales tax rules depend on your state, so check whether you need a tax line; this page is not tax advice.
Keep track of orders, deposits and balances in Farinu
Behind every invoice you still need to know which orders are confirmed, who paid a deposit, and who owes a balance. That is the part Farinu does today; it does not generate invoices, so this template stays useful for the document itself.
In Farinu you save each customer with their WhatsApp number and create an order with its delivery date, a price list, and the items. Prices come from your price list, so the total matches what you quote. You record the deposit and the balance as payments, and the order moves from confirmed to deposit paid, in production, ready, delivered, and paid.
When an order is delivered with a balance still due, Farinu gives you a WhatsApp link with a balance reminder for that customer. Once the order is paid, its items become sales in your sales log and count in your monthly profit and loss.
Helpers can manage orders and see prices, totals, and balances, but never your costs or margins. Sales and helpers are part of the Team plan; the free plan covers recipe costing for up to 10 recipes and up to 50 orders a month with their payments.
Questions
- Is this bakery invoice template free?
- Yes. Download the CSV and use it as often as you like, in Excel, Numbers, or Google Sheets. You do not need an account.
- How much deposit should I ask for on a custom cake?
- There is no fixed rule. Many bakers ask for enough to cover ingredients and decorations before they start, often around half of the total. Put the amount and the date it is due on the invoice so there is no doubt.
- Can Farinu send invoices for me?
- Not today. Farinu tracks customers, orders, deposits, balances, and sales, and gives you a WhatsApp reminder link for a balance due. Use this template for the invoice document itself.
Related pages
Know who owes you what, without a spreadsheet
Create a free Farinu account to cost up to 10 recipes so every price you invoice leaves you a profit. Track up to 50 custom orders a month with deposits and balances for free, or unlimited on Team.